HAPR HOTEL SOURCING

Hotel sourcing, without the spreadsheet marathon.

Affordable enough to make sense for smaller programmes.
Capable enough to scale to enterprise.

BUILT TO FIT. BUILT TO SCALE.

Whether you’re sourcing a focused hotel programme or managing a complex enterprise portfolio, HAPR gives you the structure you need without unnecessary cost or complexity. Start with simple self-service sourcing and scale into more advanced workflows, controls and programme-wide visibility as your needs grow.

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THE PROBLEM

Hotel sourcing technology shouldn’t cost more than the problem it’s solving.

For many smaller and mid-sized hotel programmes, the choice is frustrating: pay for expensive, complex sourcing technology or manage the programme manually through spreadsheets and email.

HAPR gives teams another option. Structured, professional hotel sourcing without requiring enterprise-sized cost or complexity, with the ability to scale as your programme grows.

Enterprise tools can be overkill

Smaller programmes shouldn’t need a large technology investment just to run a professional sourcing process.

Manual sourcing takes time

Spreadsheets, supplier follow-ups and email negotiations create repetitive work that grows quickly with every additional property.

Comparisons become difficult

Rates, inclusions, taxes, services and commercial terms need to be normalised before buyers can make informed decisions.

Negotiations get fragmented

Keep supplier communications, revised offers, scoring and decisions connected to the sourcing programme.

A PRACTICAL ALTERNATIVE

A practical alternative for smaller programmes.

Self-service hotel sourcing with structured RFPs, comparisons, negotiations and decision tools, without enterprise-sized overhead.

HOW IT WORKS

From RFP to preferred programme in one workflow.

01

01 · SOURCE

Build, import and send

Build your hotel list manually or import your existing programme list, then define requirements and issue structured RFPs.
02

02 · COMPARE

See the real offer

Compare rates alongside taxes, breakfast, services, inclusions and other commercial terms.
03

03 · NEGOTIATE

Collaborate & negotiate

Give your team and collaborators access to review proposals, coordinate decisions and manage negotiations together.
04

04 · AWARD

Build the programme

Shortlist and award the properties that deliver the right combination of rate, value and programme fit.

DATA-DRIVEN DECISION MODEL

Compare the offer. Score the fit. See the potential value.

Compare offered rates, dynamic offers, potential savings and programme fit alongside the wider commercial terms, so the decision is based on more than the headline room rate.

Commercial comparison of three hotels, with Central Hotel evaluated as the best value
Commercial comparison	BEST VALUE Central Hotel	City Grand	Park Suites
Negotiated room rate	$182	$176	$194
Breakfast	Included	$24	Included
Wi-Fi	Included	Included	Included
Cancellation	6pm day of arrival	24 hours	24 hours
Overall value	Best value	Compare	Compare

Commercial comparison

BEST VALUE
Central Hotel

Negotiated room rate

$182
Breakfast

Included
Wi-Fi

Included
Cancellation

6pm day of arrival

Overall value

Best value
City Grand

Negotiated room rate

$176
Breakfast

$24
Wi-Fi

Included
Cancellation

24 hours

Overall value

Compare
Park Suites

Negotiated room rate

$194
Breakfast

Included
Wi-Fi

Included
Cancellation

24 hours

Overall value

Compare

ONE SOURCING WORKSPACE

Keep the whole negotiation connected.

From solicitation lists and supplier communications to proposal revisions, scoring, commercial terms and the final award, HAPR keeps the sourcing history and decision trail together.

Start with GBTA standard questions or simplify your asks
Supplier contacts & responses
Rates, services, taxes & commercial terms
Negotiation history & revised offers
Shortlist & award decisions

FLEXIBLE BY DESIGN

Technology that fits the programme and the budget.

Start with the sourcing capabilities you need without taking on the overhead of a heavyweight enterprise platform.

NOT SURE WHAT YOU NEED?

Estimate the cost of your next sourcing exercise. No plan required.

See hotel sourcing pricing

WHY HAPR HOTEL SOURCING

Powerful enough for a programme. Simple enough to self-serve.

HAPR combines solicitation lists, decision models and supplier communications in one sourcing workflow, designed to minimise repetitive effort while remaining approachable for both self-service and professional users.

01

Efficient

Bring solicitation lists, decision models and communications together so teams spend less time coordinating RFPs manually.

02

Simple

A clean, user-friendly interface designed for occasional users as well as experienced travel and procurement professionals.

03

Scalable

Support anything from a focused sourcing exercise to larger hotel programmes without changing the core workflow.

04

Cost-conscious

A self-service approach with flexible usage designed to avoid the overhead of heavyweight enterprise sourcing implementations.

MORE THAN AN RFP TRACKER

A decision model built for better sourcing.

HAPR structures supplier information so buyers can move beyond collecting bids and evaluate what matters across the programme.

01User-friendly

Clean workflows for buyers and suppliers
02AI-assisted insights

Support for navigating sourcing information and decisions
03Data-driven scoring & comparison

Evaluate offers using structured commercial and programme-fit criteria
04Platform-agnostic

API-first. Connects to your existing tools, plug-ins and databases, set up with our team, so HAPR fits the systems you already use.

PLANNING AN EVENT?

HAPR does more than hotel programmes.

Plan destinations, source venues and room blocks, register attendees and manage event operations in GAMEPLAN.

Explore GAMEPLAN

A smarter hotel programme doesn’t need more spreadsheets, or more complexity.

Bring RFPs, supplier communications, scoring, comparisons, negotiations and awards into one connected, self-service sourcing workspace.